Orlando is a hub for conferences, with venues like the Orange County Convention Center hosting thousands of events annually. To ensure your event stands out, partnering with a professional AV production company is crucial. These companies provide advanced solutions like LED walls, projection mapping, and hybrid setups, ensuring smooth execution and a polished experience. Here’s a quick guide to the top AV companies in Orlando:

• Corporate Optics: AI-driven tools, live streaming, custom event strategies.
• American Audio Visual: Over 30 years of experience, hybrid event expertise, free consultations.
• AV ACES: Quick response, tailored lighting and sound, post-production services.
• GSE Audio Visual: High-resolution displays, digital signage, 24/7 support.
• Tallen: Handles 20,000+ events yearly, creative content production, scalable solutions.
• 4Wall Entertainment: Extensive inventory, virtual production studios, detailed pre-show preparation.
• Entertainment Technology Partners/LMG: Official partner for OCCC, AI-powered tools, hybrid event setups.
• Empire Audio Visual: 20+ years in Orlando, 3D projection mapping, custom stage designs.
• ON Services: 30+ years of experience, immersive LED walls, in-house venue services.

Each company offers unique strengths, from local expertise to cutting-edge technology. Choosing the right partner depends on your event size, technical needs, and budget. Below is a quick comparison of their key features.

Quick Comparison

Company	Key Offerings	Local Strengths	Notable Features
Corporate Optics	AI tools, live streaming	Custom strategies for branding	Interactive engagement apps
American Audio Visual	Hybrid events, free consultations	Strong local venue knowledge	Quick adaptability under pressure
AV ACES	Tailored lighting, post-production	Fast response time	Scalable livestreaming
GSE Audio Visual	High-res displays, digital signage	24/7 support, local warehouse	Room-specific audio tuning
Tallen	Creative content, hybrid events	Competitive pricing via local inventory	20,000+ events handled annually
4Wall Entertainment	Virtual production studios	Detailed pre-show prep	Extended Reality (xR) stages
ETP/LMG	AI-powered tools, hybrid setups	Official OCCC partner	Multi-location connectivity
Empire Audio Visual	3D projection mapping, custom sets	20+ years in Orlando	GOBO branding, intelligent lighting
ON Services	Immersive LED walls, in-house AV	30+ local venues supported	Studio for virtual production

Selecting the right AV partner ensures a professional, engaging, and technically sound event. With Orlando's unique venue logistics, local expertise is key. Always request detailed proposals, 3D renderings, and transparent pricing to align with your event goals.

1. Corporate Optics

Corporate Optics, established by Steven P. Simmons, is an Emmy Award-winning company based in Orlando, specializing in delivering top-notch AV solutions for events of all sizes. Their ability to execute seamless AV experiences has earned them a stellar reputation in the industry.

Advanced AV Technology

Corporate Optics incorporates cutting-edge AI tools to streamline planning processes and handle administrative tasks efficiently. Their interactive engagement suite includes features like event-specific apps, live polls, real-time Q&A sessions, gamification elements, and broadcast-quality live streaming, ensuring participants - whether in person or remote - stay connected and engaged.

Event Customization Capabilities

The team at Corporate Optics designs event strategies that are carefully aligned with each client’s unique brand identity and objectives. Their services range from straightforward "Simple AV" setups at flat rates to fully customizable "Full Event Production" packages. These options cover everything from tailored lighting and AV configurations to equipment rentals, ensuring every detail is just right.

Service Reliability and Scalability

No matter the size of the event, Corporate Optics ensures smooth execution with meticulous planning and coordination. Their services include everything from agenda creation and budget management to on-site technical support, backed by contingency plans to handle any unexpected challenges.

2. American Audio Visual, Inc.

Since 1989, American Audio Visual has been a go-to provider for corporate events in Orlando, completing over 5,000 projects with the help of more than 500 skilled technicians. Their expertise and technology make them a standout choice for conferences in the area. Let’s dive into what sets them apart.

Advanced AV Technology

American Audio Visual uses state-of-the-art tools to deliver exceptional experiences. Their arsenal includes high-definition projectors, interactive touch displays, and audio systems tailored for venues of all sizes. They also specialize in dynamic lighting, professional staging, and hybrid event production, which incorporates virtual meeting platforms to expand audience reach.

Event Customization Capabilities

What truly makes them shine is their ability to adapt to each venue's unique requirements. They seamlessly integrate AV setups into any space, ensuring everything runs smoothly. Their full-service production approach - seen at locations like Rosen Shingle Creek and the Orange County Convention Center - covers everything from initial design concepts to final execution. Plus, they offer free consultations to help clients bring their vision to life.

Service Reliability and Scalability

American Audio Visual’s reliability is second to none. A great example of their quick thinking came when a hotel water pump failure disrupted an event for the Florida Department of Health. The team immediately relocated and reassembled the equipment. Larry McPherson praised their efforts:

"Your crew broke down and re-set up the equipment in record time. What a wonderful job under difficult circumstances."

Their ability to adapt under pressure ensures events go off without a hitch, and their technical support team is always on hand to resolve any issues during live presentations.

Local Expertise in Orlando

Situated at 9484 American Eagle Way in Orlando, the company’s familiarity with local venues is a major advantage. From the Orange County Convention Center to Hilton and Hyatt properties, their team knows how to navigate these spaces efficiently. With leaders like CEO Walter Duckworth, COO William Cook, and project lead Robert Farrell, they ensure smooth logistics and flawless execution for conferences across the city. Their local expertise is a key factor in their success.

3. AV ACES

AV ACES provides top-notch sound, lighting, and video solutions for conferences in Orlando. They handle every stage of the event process - from the initial consultation and tailored planning to live execution and post-event production. Their services are designed to enhance the overall conference experience.

Advanced AV Technology

AV ACES brings cutting-edge technology to the table, ensuring events are both engaging and immersive. Their high-quality audio systems and custom video setups deliver exceptional clarity and impact. With advanced lighting, they create the perfect ambiance, while their livestreaming capabilities allow local events to reach a global audience. After the event, their post-production tools transform raw footage into polished, professional content that leaves a lasting impression.

Event Customization Capabilities

Customization is at the heart of AV ACES’s approach. They design unique scenic pieces and sets that align perfectly with the theme of each conference, going beyond generic solutions to create something truly special. Their lighting designs are tailored to match the desired mood - whether it’s an energetic vibe or a more formal, subdued tone. Once the event wraps up, their post-production team turns event footage into compelling marketing materials that capture the event’s energy and purpose.

Service Reliability and Scalability

One of AV ACES’s standout qualities is their quick response time. As CEO Jane Doe shared:

"AVACES is amazing! They fixed our entire lighting and sound system in just under 24 hours!"

This level of responsiveness highlights their dedication to ensuring events run smoothly, no matter the challenge. Their scalable livestreaming services also make it easy for Orlando-based conferences to connect with audiences worldwide. Many clients have praised the team’s technical skill and friendly, personalized service, often remarking that working with AV ACES feels "like family."

4. GSE Audio Visual

With over 15 years of experience and support for more than 500 trade shows each year, GSE Audio Visual has established itself as a trusted partner for event organizers. Their facility on KingsPointe Pkwy places them conveniently close to Orlando's major convention centers, allowing for quick equipment delivery and hands-on technical support. Here's a closer look at what they bring to the table.

Advanced AV Technology

GSE Audio Visual equips events with cutting-edge technology, ensuring every detail is crystal clear and engaging. They provide high-resolution 4K and UHD monitors, along with Barco LED and Orion seamless video walls that deliver stunning visuals. Interactive multi-touch displays encourage audience interaction, and their professional line-array speaker systems guarantee sharp, clear audio for both small boardrooms and large outdoor events. Their projectors, with brightness levels ranging from 6,500 to 20,000 lumens, can handle venues of all sizes and lighting conditions.

Tailored Event Solutions

For an added layer of personalization, GSE Audio Visual offers digital signage solutions that allow rotating sponsor messages, enhancing visibility and creating additional revenue opportunities. They also provide customized PC and Apple computer rentals, ensuring the technology fits the unique needs of each event.

Dependable Service and Flexibility

GSE Audio Visual has earned a 5.0/5 star rating on Google from 11 reviews, a testament to their commitment to reliability. They offer 24/7 technical support and rapid equipment replacement to keep events running smoothly. During NPE 2018, lead technician Dwayne Vines handled video loading, delivery, and installation for Purgex. Jeanne Schneider from Purgex commended his exceptional service. Their on-site project managers streamline the process by serving as a single point of contact, ensuring flawless execution for events ranging from 10 to 10,000 attendees.

Orlando-Based Expertise

GSE Audio Visual’s local knowledge shines through in their meticulous approach to event preparation. Their technicians fine-tune audio systems to match each venue's unique acoustics, a process known as room ringing. At the PGA Merchandise Show in Orlando, Sarah Kavanagh collaborated with the GSE team on booth construction and AV support. The partnership was so effective that it extended into the following year. Clients also frequently highlight the team’s accommodating and professional demeanor, even in the bustling environment of trade show floors.

5. Tallen

With more than a decade of experience in Orlando's AV production scene, Tallen has built a solid reputation for delivering seamless conference experiences. The company handles over 20,000 events annually across the globe. Their team members bring an average of 10 years of industry experience to the table, offering a depth of local knowledge that ensures top-tier AV solutions for both large-scale venues and unique corporate spaces.

Advanced AV Technology

Tallen specializes in providing cutting-edge technology solutions for live, hybrid, and virtual events. Their scalable equipment is designed to handle everything from general sessions and breakout rooms to smaller, more intimate gatherings, ensuring smooth integration between in-person and remote participants. Beyond just equipment, Tallen delivers full-service creative content production, including motion graphics and scenic design, covering every stage from storyboarding to final edits. This technical expertise is paired with a commitment to dependable and flexible service.

Service Reliability and Scalability

Recognized as BCD Events' 2023 Supplier of the Year, Tallen consistently earns glowing reviews for its professionalism, 24/7 dedicated account teams, and high-end concierge-level service. One client from ALFA International shared:

The on-site team was a steady hand, ensuring all programming ran smoothly and any issues were resolved quickly, often before we were even made aware of them.

Their approach ensures that AV solutions are customized to fit any budget, offering both quality and flexibility.

Local Expertise in Orlando

Tallen’s extensive local knowledge stems from over a decade of operating in Orlando. Their team is well-acquainted with the city’s major event hubs, such as the Orange County Convention Center and prominent venues at Universal and Disney properties. By maintaining local inventory resources within Florida, Tallen keeps pricing competitive by minimizing shipping and travel costs. Whether it’s a convention center or a unique venue like an award-winning restaurant, Tallen’s expertise ensures smooth AV production while navigating Orlando’s logistical landscape with ease.

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6. 4Wall Entertainment

Since its founding in 1999, 4Wall Entertainment has been delivering large-scale AV production with a personal touch. Their Orlando office, located at 9652 Oak Crossing Rd., Suite 800, is equipped with a spacious warehouse, dedicated areas for preparing shows, a fleet for logistics, and a skilled local team. Leading the charge are General Manager Laura Wendt and Director of Live Events Matt Anderson. Thanks to this robust local setup, the company can efficiently handle AV production for a variety of Orlando venues. Their Systems team even guarantees quotes within one business day, ensuring quick and reliable service.

Cutting-Edge AV Technology

4Wall’s inventory is packed with high-tech equipment, including LED video walls and projection systems with impressive brightness levels. For more immersive experiences, they offer Extended Reality (xR) stages and virtual production studios. Their technical toolkit features Disguise Media Servers, matrix routers, and advanced image processors, alongside custom lighting structures and LED products.

Paul Tisa from Metro Media Productions highlighted their meticulous preparation:

"One of the reasons we selected 4Wall is because of their prep work before arriving on site. Our timelines are tight and critical to our success, so prepared lighting systems... were prepped, addressed, and programmed prior to site arrival."

This attention to detail ensures that their technology is ready to deliver flawless results, no matter the event.

Dependable and Scalable Service

Every piece of equipment is thoroughly inspected, cleaned, and tested before it leaves their facility. Clients can also take advantage of pre-visualization suites and WYSIWYG software, allowing them to program and test systems well in advance. This proactive approach reduces the chance of technical hiccups, even under tight deadlines.

4Wall also provides 24/7 support with Project Managers who work around production schedules. Their network of experts - ranging from technical directors and programmers to riggers and engineers - is always ready to ensure smooth event execution.

Orlando’s Local AV Experts

The Orlando team’s deep familiarity with local venues simplifies logistics and technical planning for conference organizers. Over the years, they’ve worked with major clients like Hard Rock Hotel, Minus 5 Ice Bar, and the Polynesian Cultural Center, handling a variety of corporate AV events.

From the initial consultation and technical design to on-site labor and logistics, their full local staff manages every detail. They use detailed CAD drawings and wiring diagrams, combined with hands-on expertise, to deliver seamless productions across Orlando’s many event spaces. Whether it’s a small gathering or a large-scale conference, 4Wall’s local knowledge and resources make them a trusted partner in the region.

7. Entertainment Technology Partners (ETP) / LMG

Entertainment Technology Partners (ETP), headquartered in Orlando at 2350 Investors Row, was founded in 2014 by Les Goldberg. A year later, in January 2015, they acquired LMG, a move that has since grown the company to over 425 employees across 12 locations. With its roots firmly planted in Orlando and a global reach, ETP excels at delivering high-level conference production tailored to any scale.

Advanced AV Technology

LMG stands out for its cutting-edge audiovisual offerings, including expansive LED walls, dynamic lighting systems, and advanced audio setups designed for large convention spaces. They also integrate AI-powered lighting controls and interactive video displays, creating immersive experiences for hybrid conferences. For events with remote attendees, LMG specializes in hybrid setups, offering live broadcasting, studio streaming, live video switching, and on-demand content hosting.

"LMG, in particular, has earned a reputation as an elite event video production company that's capable of handling complex hybrid events." - Westgate Resorts

Their capabilities go beyond standard AV services, providing multi-location connectivity for global events and custom audiovisual solutions for creative staging needs.

Service Reliability and Scalability

As part of the ETP network, LMG benefits from shared resources across sister brands, making it easier to scale operations when needed. Their extensive inventory includes touring-grade audio systems and high-resolution LED technology. This is complemented by continuous in-house training through their CoiL Learning Center, ensuring their team stays sharp and ready for any challenge.

"We believe in creating strong partnerships with our clients to execute events flawlessly using our vast inventory of state-of-the-art equipment and technical expertise." - LMG

Local Expertise in Orlando

LMG serves as an official service partner for the Orange County Convention Center (OCCC), leveraging their deep knowledge of the venue to deliver seamless events. Grant Morningstar, CEO of Eleven8 Staffing, highlighted their expertise:

"For clients that want sophisticated AV and an expert team who understands the venue inside and out, ETP is unmatched."

With their headquarters just minutes away from key Orlando venues and a strong local workforce, LMG is well-equipped to handle the region's most demanding shows. Their reputation for reliability and technical precision makes them a go-to choice for high-stakes convention environments.

8. Empire Audio Visual

Empire Audio Visual has been a trusted name in Orlando's AV scene for over 20 years, using its extensive local knowledge to deliver seamless event experiences. Their familiarity with the city’s venues and businesses ensures smooth coordination, especially with Orlando’s major conference facilities.

Cutting-Edge AV Technology

Empire AV’s equipment lineup is designed to impress. They offer high-resolution 4K video, LED walls, and 3D projection mapping to create visually striking presentations. On the audio front, they provide professional-grade line array systems, digital consoles, and versatile microphone setups, perfect for panel discussions and keynote addresses.

For hybrid and virtual events, Empire uses advanced broadcasting tools that support smooth transitions, Picture-in-Picture (PIP) integration, and reliable live streaming and recording capabilities. Their lighting services go beyond basic setups, featuring intelligent lighting systems, GOBO branding options, and special effects like indoor cold sparks and kinetic structures - ideal for adding flair to conference openings or award ceremonies.

This state-of-the-art technology ensures every event has a strong technical foundation.

Tailored Event Solutions

Empire AV takes customization seriously, starting with digital renderings that bring client visions to life. These renderings help align stage designs and layouts with the event’s goals and venue specifics.

"Our team is dedicated to providing top quality audio visual services to our clients. It all starts with a vision which is transformed by our team to a digital rendering. We provide a strategic plan that guarantees a timely on-site execution and 100% customer satisfaction." - Empire Audio Visual

Their services include custom set designs, stage wraps, themed show elements, and tradeshow booth designs. They also handle key electrical needs, such as power drop management and generator services, ensuring smooth operations for large-scale productions.

By combining technical expertise with personalized designs, Empire AV delivers events that stand out.

Dependability and Flexibility

Empire AV caters to events of all sizes, from small meetings to large international conferences. They provide dedicated on-site support to ensure everything runs smoothly. Their commitment to reliability is evident in their rigorous equipment maintenance, which minimizes the risk of technical issues. Should any problems arise, their technicians are ready to resolve them promptly.

"We prioritize the reliability of our equipment and perform regular maintenance to prevent issues. However, if any problems arise, our on-site technicians are available to troubleshoot and resolve them quickly." - Empire Audio Visual

Their client list includes major names like Sysco, RBC, and the University of Toronto, showcasing their ability to handle high-profile corporate events. For large conferences, especially during Orlando’s busy seasons, they recommend booking AV equipment several weeks in advance to secure high-demand items like LED walls.

Orlando Expertise

As a locally based provider, Empire AV leverages its two decades of experience to navigate Orlando’s venues with ease, from convention centers to resorts. Their team of highly trained AV professionals understands the logistical challenges unique to the area, ensuring efficient and effective event execution.

"Our local expertise in the Orlando area allows us to deliver AV experiences that are not only high quality but also logistically efficient." - Empire Audio Visual

Their expertise spans various sectors, including corporate conferences, trade shows, educational events, and sports gatherings, making them a versatile choice for events across the Orlando region.

9. ON Services

ON Services has been a key player in Orlando's conference production landscape for over 30 years. Each year, they support more than 1,500 live events, conferences, and trade shows. With a local office in Winter Garden and a team of over 250 AV specialists - many with decades of experience - they’ve earned a reputation for managing everything from intimate corporate meetings to massive conferences.

Advanced AV Technology

ON Services has one of the largest collections of advanced AV equipment in the country, offering event organizers access to some of the latest technology. Their capabilities include high-definition video projection mapping, 3D motion renderings, and immersive LED video walls - perfect for creating dynamic environments that captivate audiences during keynote speeches or general sessions.

Their Studio by ON Services is a dedicated space for virtual production and immersive content creation, giving clients the chance to test and refine their event vision before it goes live. For hybrid events, they provide digital and interactive solutions alongside computer rentals and technical support. Their planning tools, like content and speaker session management systems, are tailored for association conferences and large-scale meetings, ensuring seamless handling of digital assets at every stage of the event.

With such a strong technological backbone, ON Services adapts easily to the unique demands of each event.

Service Reliability and Scalability

ON Services has expanded its reach and capabilities through strategic acquisitions, including Video West in Phoenix (April 2025) and CMI AV in New York and Washington, D.C. (2023). These moves have strengthened their ability to deliver top-tier technical solutions for large-scale and multi-city conferences.

"WVC needed a provider offering comprehensive solutions - from entertainment to education - with consistent innovation and total value."
– Jeffory Marker, VP, ON Services

Their "ON Site" division provides in-house AV services within hotels, convention centers, and resorts, ensuring immediate technical support and a deep understanding of venue infrastructure. For larger conferences, they recommend using their 3D motion rendering services early in the planning process. This ensures that scenic designs and technical layouts align perfectly with a company’s brand vision before the physical setup even begins.

Thanks to their extensive resources and national growth, ON Services is well-equipped to handle events of any scale.

Local Expertise in Orlando

In Orlando, ON Services is the go-to AV provider for more than 30 venues, including top hotels, resorts, and convention centers. Their daily familiarity with the technical setups of these spaces allows for smoother logistics and faster event setups, saving organizers valuable time.

Their regional hub, located at 681 Garden Commerce Pkwy., Suite 150, Winter Garden, Florida 34787, ensures quick equipment deployment and personalized service for local clients. This strong local presence allows ON Services to deliver efficient, tailored solutions for events in one of the busiest conference cities in the country.

Conclusion

Choosing the right AV production partner for your Orlando conference means aligning their technical expertise with your event’s unique needs. The sprawling Orange County Convention Center, for instance, requires a team that understands its infrastructure inside and out. Whether it’s a small boardroom gathering or a large general session, the companies mentioned here bring skills ranging from projection mapping and hybrid streaming to advanced speaker management.

Orlando’s venues come with their own logistical quirks, making local knowledge indispensable. Providers familiar with high-profile locations like Disney and Universal can sidestep common pitfalls, streamline setup, and handle permitting or technical challenges with ease. It’s also worth noting that hiring an external AV partner can help you avoid the steep 40%+ commissions often charged by in-house hotel teams. Understanding these venue-specific policies is crucial for staying on budget.

To make the best choice, submit a detailed proposal that outlines your event’s size, technical requirements, and specific goals. Request 3D renderings or video mock-ups to visualize stage designs. Additionally, prioritize vendors who own and maintain equipment in local warehouses - this ensures reliability and helps you dodge unnecessary rental fees.

"Their expertise and guidance made our team of production novices look good and allowed me to confidently assure my stakeholders that everything was under control." – Pushpa Gowda, JLL

A strong AV partner will provide transparent pricing, 24/7 support, and a proven history of handling events of all sizes. With Orlando hosting thousands of conferences annually - and companies like ON Services managing over 1,500 events each year - you’ll find experienced teams ready to deliver seamless production. Assess each partner’s track record, equipment capabilities, and ability to scale to ensure your event runs flawlessly.

FAQs

What should I look for when choosing an AV production company for my conference in Orlando?

When choosing an AV production company for your Orlando conference, it's crucial to weigh their experience and track record. Companies with a solid history of managing conferences and live events are typically better prepared to tackle the unique challenges of large-scale gatherings, ensuring everything runs smoothly.

Take a close look at the services and technology they offer. The right partner should provide a comprehensive toolkit, including advanced audio-visual equipment, creative lighting design, live-streaming capabilities, and hybrid event solutions. These options can elevate your conference and address your unique requirements.

Lastly, consider their local expertise and dependability. Orlando-based companies often bring valuable insights into local venues, logistics, and technical needs. Opt for a partner who can scale their services to fit your event size, provide on-site support, and has contingency plans in place to address any surprises. This way, you can be confident your event will go off without a hitch.

How do audiovisual companies in Orlando manage hybrid conference setups?

Audiovisual companies in Orlando specialize in creating smooth hybrid conference experiences by blending in-person and virtual elements into one seamless production. It all starts with a detailed site assessment, followed by setting up AV essentials like sound systems, lighting, projection screens, and ensuring high-speed internet connectivity. This setup guarantees clear audio and video for both on-site attendees and virtual participants.

For the virtual side of things, these companies rely on professional-grade streaming tools to broadcast events live on platforms such as custom apps or well-known streaming services. To keep everyone engaged, they add interactive features like live Q&A sessions, polls, and networking opportunities, making it easy for remote participants to connect with those attending in person. Behind the scenes, dedicated technicians stay on top of everything, monitoring the event in real time, managing backups, and addressing any issues to deliver a smooth and professional experience for all.

Why is it important to choose an AV company with local expertise in Orlando?

Choosing an AV company with local expertise in Orlando can make a world of difference for your event. These professionals have a deep understanding of the area’s venues, logistics, and specific event needs. Whether it’s the Orange County Convention Center, hotel ballrooms, or themed venues, they’re well-versed in the technical requirements and venue regulations, ensuring everything runs without a hitch.

Orlando’s unique infrastructure, from internet bandwidth to power availability and even climate considerations, can impact your event planning. Local AV providers know how to navigate these factors effectively. Plus, their familiarity with the city’s packed event calendar means they can anticipate potential challenges like traffic, parking, or scheduling conflicts, keeping your event on track. Their insider knowledge allows them to offer efficient, tailored solutions that save you time and help ensure your event’s success.

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