Looking for a reliable partner to manage your annual meeting's global streaming? Here's a quick overview of five companies that specialize in delivering high-quality hybrid events to worldwide audiences. These providers excel in overcoming challenges like latency, accessibility, and technical reliability, ensuring your event runs smoothly for both in-person and remote participants.

Key Takeaways:

• Corporate Optics: Offers custom streaming solutions, multi-bitrate encoding, and AI-powered tools for audience engagement.
• PSAV (Encore): Operates in 1,600+ venues globally with robust video conferencing and hybrid event tools like Chime Live.
• Encore Event Technologies: Known for secure, high-bandwidth streaming and immersive audiovisual setups.
• AVI-SPL: Provides global reach, multilingual support, and seamless integration with major collaboration platforms.
• Freeman: Focuses on accessibility with features like multi-language support, live captions, and real-time AI tools.

These companies combine advanced technology with tailored services to meet the needs of large-scale corporate events. Whether you're looking for multi-language support, real-time interaction tools, or scalable streaming platforms, one of these providers can help you deliver a polished experience to your audience.

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Quick Comparison

Company	Global Reach	Key Features	Pricing Model
Corporate Optics	U.S.-based, global services	AI tools, multi-bitrate streaming, post-event data	Custom pricing
PSAV (Encore)	23 countries, 1,600+ venues	Chime Live platform, HD video conferencing	Quote-based
Encore	23 countries, 2,100+ venues	Secure streaming, immersive audiovisual setups	Quote-based
AVI-SPL	Global, 69 locations	Multilingual support, AI-driven tools, 24/7 support	Quote-based
Freeman	U.S.-based, global reach	Real-time AI tools, multi-language streaming	Quote-based

Choose a provider that aligns with your event's scale and technical needs to ensure a seamless experience for all attendees.

1. Corporate Optics

Global Streaming Capabilities

Corporate Optics leverages cutting-edge Content Delivery Networks (CDNs) to share live video content seamlessly with audiences around the world. By directing viewers to the closest server, this system reduces lag and eliminates buffering issues. Their use of multi-bitrate (MBR) encoding takes it a step further, automatically adjusting the video quality based on the viewer's internet speed. This ensures smooth streaming, even in areas with slower connections. To top it off, they implement redundant streaming setups, safeguarding against technical hiccups during important moments like annual meetings. Together, these technologies create the foundation for successful hybrid events.

Hybrid Event Production Expertise

Corporate Optics employs a meticulous four-phase Project Life Cycle - Discover, Design, Develop, Deliver - to address every technical and logistical detail. This method ensures that both in-person and virtual attendees receive equal focus and attention. From managing venue arrangements and speaker needs to coordinating leadership involvement, this system lets clients concentrate on engaging their audience. Whether it’s a small team meeting or a large-scale public event, Corporate Optics has it covered.

"Corporate Optics made our national dealer meeting unforgettable. Their professionalism and creativity set a new standard for our events!"

• Bill G., Senior Director

Advanced Audiovisual Technology

From scenic design to lighting and audiovisual coordination, Corporate Optics ensures every live event is executed flawlessly. Their process includes thorough contingency plans and technical rehearsals, leaving no room for error. They’ve also teamed up with prompts.ai, a platform that enhances efficiency in event production through features like real-time speech recognition and automated camera tracking. These AI-driven tools keep Corporate Optics at the forefront of event technology trends, ensuring every annual meeting is delivered in top-notch quality to audiences worldwide.

Audience Engagement Tools

Corporate Optics doesn’t just focus on the event itself - they also prioritize audience interaction. Sponsor activations and engagement services are designed to keep participants involved throughout. Post-event analytics provide detailed insights, helping organizations measure success and refine their strategies for future events.

"I cannot tell you how appreciated it is to have a partner that makes these events fun."

• Pete L., SVP, Marketing

2. PSAV

Global Streaming Capabilities

In March 2020, PSAV rebranded as Encore, consolidating its event technology services under one name. Today, it operates across 1,600 venues and 50 regional warehouses, covering North America, Europe, the Caribbean, and the Middle East. With HD video conferencing, it connects multiple screens across various locations. The company also manages over 10,000 internet sessions daily and handles more than 1 terabyte of data from meeting spaces and guestrooms, ensuring dependable connectivity. This infrastructure serves as the backbone for PSAV's hybrid event solutions.

"PSAV provides the ideas and technology that inspire great meetings... It can be a standard boardroom meeting with a simple power-point presentation or a global summit requiring multiple configurations of multi-media presentation on multiple screens across several rooms, venues and even countries using our high-definition video conferencing." - Sky Cunningham, Chief Operating Officer, PSAV

Hybrid Event Production Expertise

PSAV has built on its streaming capabilities with its Chime Live platform, an all-in-one tool designed for hybrid and virtual events. This platform features interactive video streams that allow attendees and presenters to engage in real-time conversations. Additionally, its Presentation Stages offer portable, professional environments equipped with green screens, cameras, and technical gear, enabling speakers to deliver high-quality presentations from virtually any location. PSAV's expertise has been proven through its management of high-profile global events for governments and international organizations.

Advanced Audiovisual Technology

PSAV integrates immersive technology and striking visuals into its audiovisual offerings. Its infrastructure supports complex event setups with extensive rigging solutions. The company also enhances events with advanced scenic and lighting options, while its Interactive Event Solutions Explorer helps planners visualize and select the best technology for their events.

"We are positioned around the world to support any event, of any size and with any audiovisual or technology need. These high profile events... are a true testament that nothing is too big or too prestigious for PSAV." - Sky Cunningham, Chief Operating Officer, PSAV

3. Encore Event Technologies

Global Streaming Capabilities

Encore Event Technologies serves as a global partner for business event production, acting as the in-house provider for many top hotels and event venues. Their streaming platforms are designed to connect audiences seamlessly, whether they’re local or spread across the globe, ensuring a consistent experience no matter the format. To make this possible, Encore relies on secure, commercial-grade internet and power systems that can handle the high bandwidth requirements of global broadcasts. Their infrastructure supports a full range of production services, including show management, equipment handling, and logistical coordination for complex international events. This strong technical backbone allows them to deliver smooth hybrid experiences.

Hybrid Event Production Expertise

Encore specializes in creating events where virtual and in-person audiences enjoy the same high level of production quality. Their strategy ensures that both types of participants experience a cohesive event through the use of advanced technology and creative planning. To assist event planners, Encore offers the Event Solutions Explorer, an interactive tool that provides 3D renderings of streaming and audiovisual setups in venues like ballrooms or session halls. This feature allows organizers to spot and address potential technical challenges during the planning stage, ensuring a flawless execution.

Advanced Audiovisual Technology

Encore has committed $73 million to cutting-edge technology aimed at delivering impactful event experiences. They use advanced LED screens and immersive displays to craft visually stunning environments tailored for both in-person and remote audiences. Their expertise also includes 3D printing for custom exhibit designs and creating intricate three-dimensional setups. Certified Encore technicians oversee all audiovisual elements, ensuring everything runs smoothly when it matters most. Notably, the company has been recognized among the 2025 Fortune Best Workplaces in Chicago by Fortune Media and Great Place To Work.

Audience Engagement Tools

Encore goes beyond streaming by offering tools and platforms designed to actively engage online participants. The Chime Live app enables real-time interactions between virtual and on-site attendees, fostering a sense of connection. Their creative services extend to content development and branding, ensuring that the digital broadcast mirrors the visual identity of the physical event. By focusing on personalization and dynamic content, Encore aims to maximize "Return on Event" (ROE), creating meaningful experiences for all participants.

Live Streaming a Conference from Multiple Ballrooms - Even Without Internet

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4. AVI-SPL

AVI-SPL tackles the challenges of global corporate events by combining cutting-edge streaming and production technologies to create smooth and reliable experiences.

Global Streaming Capabilities

With 69 locations worldwide and partnerships spanning 30 countries, AVI-SPL has established a robust global presence. The company generates over $1.6 billion in revenue annually and employs more than 4,464 professionals. By utilizing AV over IP systems, AVI-SPL ensures video content is delivered across existing network infrastructures without buffering or pixelation. These systems enable seamless streaming and provide international connectivity for distributed workforces. To ensure consistency across regions, they offer 24/7 global support with localized teams that address specific needs like power systems, regulatory compliance, and regional preferences. Beyond streaming, AVI-SPL is also adept at producing hybrid events that cater to diverse audiences.

Hybrid Event Production Expertise

AVI-SPL’s "Meeting Equity" initiative leverages AI-driven tools to create balanced experiences for both remote and in-person participants. Their solutions integrate with platforms like Microsoft Teams, Zoom, Google Workspace, and Cisco Webex, ensuring smooth communication across global operations. The Experience Technology Group (XTG) takes things further by combining advanced technology with physical spaces to craft immersive environments. Recognized as North America’s top systems integrator in 2023 and 2024 by SCN's Top 50 Systems Integrators list, AVI-SPL continues to lead the industry.

Advanced Audiovisual Technology

Using broadcast-grade equipment, AVI-SPL delivers high-quality audiovisual experiences tailored to corporate communications. Their proprietary AVI-SPL Symphony platform ensures reliability by monitoring and managing audiovisual and unified communications systems during critical events. The company’s expertise is backed by over 400 professionals holding advanced CTS certifications. For high-stakes scenarios, AVI-SPL offers interactive 3D displays and simulation spaces, enabling collaborative data visualization and realistic training environments. Their efforts earned them Cisco's 2023 Partner Award for "Reimagine Workspaces Partner of the Year - Americas". AVI-SPL also prioritizes audience interaction through innovative engagement tools.

Audience Engagement Tools

To keep virtual participants actively involved, AVI-SPL provides features like real-time polls, live chat, and translations. They use platforms such as Workvivo by Zoom to gather real-time employee feedback and deploy AI-powered cameras that adjust focus based on body language cues. Interactive Avocor touch displays, ranging from 27″ to 105″, allow users to manipulate and annotate content in real time. Their streaming capabilities support large-scale audiences, accommodating up to 50,000 participants via Zoom Video Webinars.

"The breadth of technical experience and the staff's professionalism keeps us coming back." – Rob M., PlatformQ Health

5. Freeman

Freeman simplifies the technical challenges of hosting global annual meetings by combining scalable streaming systems with AI-driven tools designed to engage international audiences.

Global Streaming Capabilities

Freeman streams an impressive 95,000 hours of content each month, powered by their cloud-based infrastructure. During their digital transformation, they saw a staggering increase of over 3,000% in monthly streaming hours. Their platform supports 11 simultaneous translations, offers in-player language selection, and includes live stenographer-generated captions to ensure accessibility for attendees worldwide.

In 2020–2021, Felipe Giannazzo, a media solutions designer at Freeman, partnered with Wowza Professional Services to create a custom web platform for union delegates across the U.S. This platform enabled low-latency streaming for thousands of attendees, allowing official business to proceed virtually with the same level of interaction as in-person meetings.

"The systems and APIs built into Wowza Video made it very easy for us to schedule hundreds of videos for playback at a time. Counting on this system to reliably start up the scheduled playback and begin streaming required almost no labor on our part." – Niccolo Castrataro, Manager of Digital Media, Freeman

Freeman also employs simulive capabilities, which allow pre-recorded videos to be broadcast as if they were live. This approach ensures consistent quality and avoids technical hiccups, even across multiple time zones, without requiring large on-site teams. Their Studio Blue media center handles complex streaming logistics, from live media switching to broadcast camera operations, ensuring smooth hybrid event production.

Hybrid Event Production Expertise

Freeman prioritizes delivering the same high-quality experience for both physical and virtual attendees. Their second-screen tools let participants use their own devices for activities like polling, Q&A, and commenting during live sessions. Interactive features like virtual networking and sponsorship opportunities are built into their proprietary event platforms, while online chat and social media integration create a unified experience for remote and in-person audiences.

To maintain production quality, Freeman employs multi-camera setups with high-definition broadcast cameras, professional lighting, and wireless microphones. These setups eliminate distractions and ensure a polished look. They even include live audience reactions and applause in the broadcast audio feed, making virtual attendees feel part of the event's energy.

Advanced Audiovisual Technology

Freeman enhances event experiences with advanced audiovisual solutions. Using AI-driven tools, they analyze real-time event data to provide insights that help organizers understand audience behavior and fine-tune event performance. Their technical expertise includes AV system design, projection mapping, custom LED installations, and digital displays, creating dynamic stage environments that work seamlessly for both in-person and virtual audiences.

Their cloud-based systems and APIs enable them to schedule and stream thousands of hours of content with minimal manual intervention. To ensure flawless execution, Freeman conducts full technical rehearsals, including electrical load tests and simulive playback checks, to address potential issues before going live.

Audience Engagement Tools

On February 11, 2025, Freeman introduced Key Takeaways, a generative AI tool powered by Snapsight. This tool connects to event audio feeds to transcribe and summarize speaker content in real time. It even creates word clouds summarizing session topics, helping attendees review key points from sessions they may have missed.

"Key Takeaways demonstrates our commitment to delivering impactful and memorable events. Supported by Freeman's world-class service, this tool ensures attendees stay engaged, retain valuable insights, and provide measurable post-event value, carrying the event's impact forward long after it's over." – Paul Fletcher, Chief Operating Officer, Audio Visual & Event Technology at Freeman

Freeman also offers AI-powered chatbots for attendee support and uses behavior mapping to customize the event experience based on real-time actions. Their tools generate detailed reports, helping organizers evaluate session success and attendee engagement to improve future events.

Company Comparison Table

Below is a quick comparison to help you evaluate the strengths of each company and find the best fit for your event needs.

Selecting the right partner for annual meeting production means matching their capabilities to your event's goals. The table below highlights how five companies stack up across critical factors for global corporate events.

Company	Global Reach	Supported Streaming Platforms	Key Hybrid Event Features	Pricing Model
Corporate Optics	U.S.-based with global broadcast services	Custom streaming solutions; platform-agnostic integration	End-to-end event planning, AI-powered audience engagement (prompts.ai partner), live streaming, post-event analytics, speaker support	Custom pricing based on event scope
PSAV	23 countries, 2,100+ in-house venue locations	Multi-CDN distribution; adaptive bitrate streaming	Hybrid+ solution combining strategy, creative design, and onsite technology	Quote-based, customized per venue and equipment needs
Encore Event Technologies	23 countries, 2,100+ in-house venue locations	Custom streaming solutions with multi-CDN support	Hybrid+ solution combining strategy, creative design, and onsite technology	Quote-based
AVI-SPL	Global reach through direct teams and certified partners	All major collaboration platforms; high-bitrate video with sub-second latency	Real-time captioning, multilingual translation, ASL interpretation, CRM integration (Salesforce, HubSpot)	Quote-based
Freeman	U.S.-based (Dallas) with global reach	Not specified	Comprehensive program management, lighting design, and speaker/content management	Quote-based

AVI-SPL stands out for its extensive global network, which includes direct teams and certified partners. This makes it a strong choice for organizations with stakeholders in less-served or emerging regions. Its platform-agnostic compatibility with major collaboration tools ensures seamless experiences for global audiences.

All companies listed use a quote-based pricing model, reflecting the tailored nature of large-scale events. Budgets typically range from $500 to $2,500 per in-person attendee, with hybrid streaming offering notable cost savings.

This table gives a clear overview of each provider's capabilities, helping you identify the best partner for your global streaming and event production needs.

Conclusion

Each provider highlighted above offers distinct capabilities tailored to the demands of global streaming events. The key is selecting a partner whose expertise aligns with your event's specific needs.

Take Corporate Optics, for instance. They specialize in end-to-end event planning, leveraging AI-powered audience engagement through their collaboration with prompts.ai. Meanwhile, PSAV and Encore Event Technologies (operating under Encore Global) stand out with their extensive global reach - boasting over 2,100 in-house venue locations across 23 countries. Their Hybrid+ solution blends onsite technology with creative design to drive audience engagement. For those prioritizing accessibility, AVI-SPL excels with features like real-time captioning, multilingual support, and sub-second latency, ensuring international audiences stay connected seamlessly. On the other hand, Freeman is a go-to for complex annual meetings, offering expertise in program management, lighting design, and speaker coordination.

All of these companies rely on robust infrastructures to deliver smooth global broadcasts, ensuring that virtual attendees enjoy the same high-quality experience as those attending in person.

"In 2025, delivering a truly successful live production demands both an unforgettable in-person experience and a flawless stream - anything less simply isn't competitive." - GlobeStream Media

Ultimately, choosing the right production partner means your team can focus on crafting compelling content and strategy, leaving technical and engagement logistics in expert hands. With advanced tools and thoughtful planning, these providers ensure every annual meeting leaves a lasting impression.

FAQs

How do I choose the right global streaming partner for my annual meeting?

To find the right global streaming partner, start by evaluating their experience in hybrid and virtual event production. Look for expertise in advanced AV solutions and their ability to integrate virtual and in-person components smoothly. Consider their global reach, secure streaming technology, and how effectively they engage diverse international audiences. It's also important to review their history with hybrid events, use of AI tools, and post-event analytics capabilities. This will help ensure they can provide a seamless, engaging, and measurable experience that aligns with your goals.

What should I ask about latency, backup plans, and internet reliability?

When it comes to global streaming, it’s essential to dive into their approach to latency, backup systems, and internet reliability.

For latency, ask how they ensure low-latency signal paths and whether they use real-time synchronization to keep streams smooth and responsive.

On the topic of backup plans, find out if they rely on redundant systems and have failover procedures in place to handle unexpected disruptions.

As for internet reliability, ask how they manage bandwidth issues and whether they use solutions like bonded networks or private routing to maintain consistent streaming quality. These questions will help you assess their ability to deliver a seamless, high-quality experience for your audience.

What accessibility features should a global hybrid meeting include?

When planning a global hybrid meeting, it's crucial to include accessibility features that allow everyone to participate fully. Some important features include:

• Real-time auto-captioning, which benefits attendees with hearing impairments or those in noisy environments.
• Sign language interpretation, ensuring inclusivity for the deaf community.
• Multi-language support with real-time translation, breaking down language barriers for international attendees.

Additionally, using WCAG-compliant video players and integrating assistive technologies ensures that both virtual and in-person participants can engage on equal footing. These features help create a meeting environment that truly welcomes diverse needs.

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