When planning corporate events or hybrid productions, choosing the right AV partner can make or break your event. From avoiding technical glitches to ensuring smooth execution, the stakes are high. Here’s a quick look at three leaders in the industry:

• Corporate Optics: Known for precision and reliability, they excel in high-stakes events with advanced streaming, custom designs, and full-service event production services.
• Encore Global: A trusted partner for hotel-based events, offering extensive resources, global reach, and tailored hybrid solutions.
• PSAV (Encore): Specializes in scalable AV and production services, with a focus on seamless integration for both small and large events.

Prices can range from $25,000 for basic setups to over $350,000 for large-scale productions. Proper planning (3–6 months for larger events) and asking the right questions - like redundancy plans and pre-production timelines - can help ensure success. Below, we dive deeper into what each provider offers.

1. Corporate Optics

Event Planning Expertise

Corporate Optics follows a four-stage Project Life Cycle: Discover, Design, Develop, Deliver. This approach starts by identifying key mission objectives before diving into technical decisions. During the Discover phase, their team asks strategic questions to align your vision with the production budget, making the process approachable even for first-time planners. They also assist with venue selection and brand alignment.

Over the years, Corporate Optics has achieved more than 87 million positive media impressions for clients spanning industries like Fortune 500 companies and government agencies. Their AI-powered planning tools streamline workflows, cut costs, and reduce administrative tasks. Nikki D., Vice President of Sales, summed it up perfectly:

"Corporate Optics took our event to the next level. Their creativity, professionalism, and attention to detail significantly elevated our event".

This structured framework ensures smooth execution of technical and creative elements.

Hybrid Event Capabilities

Flawless hybrid events require more than just planning - they demand top-notch technical execution. Corporate Optics delivers with professional streaming systems that include redundant signal feeds and broadcast-quality switching to prevent any disruptions during live events. Their tools go beyond the basics, offering interactive Q&A features, live polls, event apps, and gamification options to keep virtual attendees engaged. Post-event analytics provide actionable insights into engagement and ROI, helping you assess what worked.

Technical AV Solutions

Corporate Optics offers more than standard AV rentals - they provide comprehensive production services. From custom scenic designs to dynamic lighting and presenter support (including scriptwriting and teleprompter services), they cover it all [3,4]. They also excel in high-security settings, such as board meetings, where privacy and tailored setups are essential. By conducting thorough technical rehearsals and preparing contingency plans, they ensure events run without a hitch. As Ed D., Senior Managing Director and Chief Operating Officer, noted:

"Every time we work with Corporate Optics, we know we're in good hands. Their attention to detail and ability to adapt to challenges is unmatched".

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2. Encore Global

Event Planning Expertise

Encore Global manages every aspect of event planning, from initial strategy to final execution, ensuring a smooth process from start to finish. With nearly 12,000 certified professionals dedicating 420,000 training hours annually, the company delivers an impressive 350,000–400,000 events each year, engaging 25–30 million attendees. Encore Global is the go-to in-house partner for over 2,200 top-tier hotels and venues across 20+ countries. Their close collaboration with venue teams provides a deep understanding of essential logistics like power needs, internet capabilities, and rigging safety standards. This expertise helps streamline planning and avoid technical hiccups, creating a solid foundation for both in-person and hybrid events.

Hybrid Event Capabilities

With over 15 years of experience in hybrid and virtual events, Encore offers a suite of technical tools designed to connect in-person and virtual audiences seamlessly. Their services include live switching, content capture, streaming platform integration, and coordination for remote presenters. For global events, they provide multilingual audio distribution and real-time interpretation, catering to diverse audiences. Encore’s strategic framework, called "Today's Formula for Audience Engagement," has proven effective - helping boost attendance by 44% at the Latino Tax Fest through tailored production and engagement strategies. Tools like live polling, real-time Q&A, and interactive displays further enhance audience participation.

Technical AV Solutions

Encore has poured over $500 million into technology to support its event offerings. Their advanced AV solutions include LED video walls, panoramic screens, spatial audio, dynamic lighting, and interactive touchscreens. In partnership with Hargrove, they create custom 3D-printed exhibits, stages, and branded environments.

"Encore is more than an audio-visual provider. While we deliver comprehensive AV solutions, we lead the entire event production lifecycle from creative strategy and experience design to technical direction, show management, and global execution."

Safety is a top priority for Encore’s technicians, who adhere to strict standards for rigging and power infrastructure - a critical element for large-scale corporate events. With regional warehouses across its global network, Encore ensures consistent technical quality for events worldwide.

Pricing and Service Tiers

Encore Global complements its technical expertise with flexible pricing options. Their "From Basics to Wow" model allows clients to choose audio-visual and production solutions that fit their budgets. Services are modular, meaning organizations can select specific solutions - like rigging, talent management, or equipment rental - without committing to an all-inclusive package. The Interactive Event Solutions Explorer helps planners visualize technology options and understand their budget implications before making decisions.

Hybrid Event Video Production Explained | Jay Wardrup

3. PSAV

PSAV, now known as Encore, continues to showcase its expansive global presence and dedication to delivering cutting-edge event production services.

Event Planning Expertise

Since its rebranding to Encore, PSAV has positioned itself as a comprehensive event production partner operating across the globe [12,14]. With a workforce of over 9,000 certified professionals, the company supports nearly 1,600 on-site venue locations and manages 50 regional warehouses spanning the U.S., Canada, Mexico, Europe, the Caribbean, and the Middle East [15,16]. This vast network makes PSAV the exclusive on-site provider for many premier hotels and convention centers, ensuring smooth operations and compliance with venue requirements.

In 2025, the company reported $3.4 billion in revenue, significantly reducing its net loss to $27 million from $176 million the previous year. Early in 2026, Encore filed for a U.S. initial public offering (IPO), reflecting its continued momentum in the corporate event industry. Their planning philosophy prioritizes collaboration to ease stress and enhance event value [12,15].

Hybrid Event Capabilities

PSAV has embraced hybrid events with a focus on "Connection and Authenticity." By integrating immersive technology and engaging visuals, they aim to connect in-person and virtual audiences seamlessly. Certified technicians ensure smooth technical execution for both formats, while tools like the Bandwidth Calculator help event planners confirm that venues can handle high-quality live streaming and interactive virtual features.

Their creative teams work to optimize content for both large-scale screens and smaller devices, addressing the unique challenges of hybrid events. Additionally, the company emphasizes Return on Experience (ROE) by using personalized content and interactive engagement tools to leave a lasting impression.

Technical AV Solutions

PSAV provides a flexible range of technical solutions tailored to events of all sizes.

• For small-scale events, the EventNow platform allows exhibitors to easily book AV services and technology for tradeshows, offering clear and consistent pricing.
• Mid-to-large-scale events benefit from full-service production management, staging, and logistical support delivered by experienced technicians.
• For high-end, custom builds, PSAV leverages Hargrove from Encore, specializing in designing and fabricating unique stages, displays, and booths.

Additional offerings include advanced scenic design and transformative lighting solutions to create visually stunning and immersive environments. PSAV is also incorporating wellness-focused elements into corporate events and developing budget-conscious innovations to align with 2026 financial priorities.

Pricing and Service Tiers

PSAV uses a "Basics to Wow" pricing model, offering tiered solutions to suit various budgets [12,15]. Standardized packages are available for breakout rooms and general sessions, which are particularly useful for hotel-based corporate meetings and recurring conferences. Through the Interactive Event Solutions Explorer, planners can compare service tiers - ranging from basic audio setups to elaborate LED displays - to find the right fit for their budget.

In 2026, typical corporate production costs range from $25,000–$75,000 for basic hotel sessions to $350,000+ for arena-scale productions or national product launches. While PSAV's exclusive on-site services provide convenience and streamlined compliance, some planners have noted that pricing may be higher compared to independent production firms for certain projects. For exhibit technology needs, the EventNow platform simplifies the ordering process further.

Strengths and Weaknesses

Looking at the strengths and challenges of these providers can help you decide which one aligns best with your event's scale and specific needs.

Corporate Optics stands out with an impressive track record - over 600 events completed without any technical failures. This is largely thanks to their use of 100% owned equipment and a full-time, salaried crew. They’ve earned a stellar 5.0 Google rating from 147 reviews. Positioned as a premium production partner, they’re ideal for high-stakes events but may not be the best fit for smaller, low-pressure internal meetings and town halls. Their focus on reliability and quality sets them apart.

Encore Global (formerly PSAV) thrives in hotel-based events, leveraging strong relationships with major venues. This makes them a go-to option for ballroom meetings and standardized breakout sessions, offering both convenience and dependable service. However, some clients have noted that their quotes can exceed budget expectations due to hotel commissions. Additionally, they may offer less flexibility compared to specialized production partners.

"Their quote for what we needed came in way over budget... From day one, [Centric] was able to give us better service, better pricing, better everything."
– Tyler Bancroft, Worldlink Medical

Other providers bring their own strengths and trade-offs to the table. Freeman is a strong choice for large-scale conventions and trade shows, thanks to their global reach and extensive labor capabilities. However, they may lack the personalized, high-touch approach required for exclusive executive events. Similarly, PRG (Production Resource Group) is celebrated for its technical expertise and cutting-edge touring-grade video technology. That said, their highly engineered solutions might be overkill for standard corporate conferences.

Understanding these differences allows event planners to align their choice of production partner with the unique demands of their event, whether it’s scale, budget, or technical complexity. For those managing both on-site and remote attendees, multi-camera streaming for hybrid events can further bridge the gap between audiences.

Conclusion

When selecting a production partner, focus on aligning their expertise with the scale of your event. For smaller meetings, basic AV rental might suffice at around $25,000. Larger, full-production summits, however, could require budgets exceeding $350,000, so choosing a partner with the right technical production capabilities is key.

Customization is critical for high-stakes events. Look for partners with a strong track record in corporate events. Ask about their equipment ownership, redundancy measures, and pre-production timelines - these factors often separate seasoned professionals from standard service providers. For events tied to regulatory compliance or sensitive messaging, review their portfolio for experience in executive summits or healthcare conferences. This is far more telling than generic event photos.

Timing also plays a major role. Booking your production partner three to six months in advance is ideal for major conferences. This ensures proper planning and equipment availability, giving your event the attention it deserves.

Don’t overlook venue restrictions either. Many venues permit outside AV providers for a small labor fee, which can often save money compared to using in-house hotel services. Balancing these factors - like cost-effectiveness versus convenience and standardization versus customization - will help you choose a partner that aligns with your event’s unique goals and priorities.

FAQs

What AV details should I confirm with my venue before booking?

Before making a booking, double-check the essential AV details. This includes verifying the venue's available equipment, ensuring compatibility with advanced tools like LED walls or projection mapping, assessing power supply capacity, confirming reliable internet connectivity, and determining if on-site technical support is available. Making sure these elements match your event’s requirements can prevent complications during the event.

What backup plans should a hybrid event production team have?

A hybrid event production team needs to be ready for the unexpected with solid backup plans. This means having venues equipped with backup power and internet, keeping spare equipment on hand, and using multiple streaming platforms to avoid disruptions. Testing all systems beforehand, working closely with venue staff, and ensuring the team is trained in emergency protocols are also critical steps. Clear communication and well-thought-out contingency plans help keep everything running smoothly, ensuring both the in-person and virtual aspects of the event stay professional and engaging.

How do I build a realistic AV budget for my event?

To build a practical AV budget, start by outlining the scope of services and pinpointing essential needs, such as advanced tech solutions like LED walls or projection mapping, along with comprehensive support for planning and execution. It's a good idea to connect with an AV partner 3–6 months ahead of your event. This allows time for precise estimates and customized quotes. Be clear about your event's size and objectives to ensure your budget reflects both the event's complexity and typical industry costs.

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